We developed a custom event app that served as the central hub for attendees throughout the two-day event. The app allowed participants to find their way around the venue, explore the full programme, stay informed with real-time updates, and connect with fellow attendees. It also enabled users to build their own personalised agenda, ensuring they could make the most of every session and networking opportunity.

To streamline the check-in process, we implemented a badge printing system with ten stations. Upon arrival, attendees presented their QR code, which was scanned by hostesses. This triggered the automatic printing of their badge. The system handled thousands of check-ins with minimal waiting time, contributing to a smooth start for all participants.

After the event, we compiled a detailed dataset that included check-in and check-out times for each attendee, as well as information on dinner attendance. This data provided imec with valuable insights into participant engagement and movement throughout the event, supporting future planning and evaluation.

Our integrated solution helped deliver a professional, user-friendly experience that matched the high standards of this event.