7 tips for hosting safe and successful events – Eventronics

When hosting a virtual event, there are many potential online risks that can spoil the fun. Uninvited guests, phishing or even malware attacks, are just a few things to be aware of. It’s always better to be safe than sorry, so having a solid security strategy is crucial in keeping your audience and organization safe. Let’s explore some precautions you’ll want to have in place.

1. Use a trusted platform

Choose a reliable and reputable virtual event platform that comes with appropriate security protocols, such as end-to-end encryption or two-factor authentication. Save yourself a lot of worries and do the necessary research.

You can even go the extra mile and opt for platforms with interesting built-in options, such as virtual waiting rooms, meeting lockout options or screen sharing restrictions. With so much advanced technology out there, there’s no need to choose between safety and fun, when you can have both!

2. Inform your attendees

What makes a big difference is educating your attendees about possible security risks and any steps they can take to keep themselves safe. Even straightforward tips like ‘don’t share your login or password’ or ‘never download suspicious looking files‘ really go a long way! Great bonus: your audience will appreciate the effort you’re taking to keep them safe!

3. Controlled access

There’s nothing more embarrassing than online party crashers. Create a secure registration process through unique access codes or personal invitations, so only registered guests have access to your event. With a massive choice in registrations tools, there’s always a way to keep checking-in both secure and smooth!

4. Hire a moderator

Prevent online trolls from spoiling a great event by working with a moderator. They are trained in maintaining a welcoming and respectful atmosphere at your event. Even more, they can monitor things and handle any inappropriate behavior.

5. Double-check

As we all know, preparation is the cornerstone to any successful event. So, before your event kicks off, check all your security measurements one final time to make sure they are functioning properly. No harm ever came from being thorough!

6. Have a back-up plan

No matter how much you prepare, you can never fully eliminate the risk of ‘digital mishaps’ that might throw your event off course. The way to handle this quickly and effectively is by having a contingency plan in place. When things don’t go according to plan, this allows you to rise to the occasion and swiftly solve the situation. A great way to keep your sanity and peace of mind intact!

7. Get yourself a digital bouncer

We’re aware that even for well-seasoned event organizers, keeping track of all these security measures can be quite overwhelming. That’s why partnering up with ‘a digital bodyguard’ (like us) can take away a lot of stress. We specialize in cutting edge event technology designed to keep your event a safe space. Our tech experts are trained to guide event planners in mapping out a smooth and safe ride.

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